I have promised you that my blog would be about BOTH food and meetings – but it has been a bit too focused on food until now…so now for something completely different.
The first pet peeve I would like to share with you is what I call “usual meetings”. Usual meetings are the ones you have because you usually have them! Those meetings where you have forgotten why you started having them, but blindly have them again and again… because “that is what we have always done”. It might be the short weekly meetings in your department or large annual conferences. And in both cases it is equally bad.
Every time a number of people get together – being it eight people from your department or 4,000 voting members from your society – it will cost you in both resources and money. Therefore, it is important that there is a clear purpose with the meeting. Perhaps it is not necessary to have a department meeting every week if there is no direct purpose of meeting. And if the objective is to have an “around the table update” so everybody is up to speed on each other’s tasks, then how about a 10 minute stand up meeting?
And perhaps it is not important to have that conference, just because you held it last year and the year before that. Is there something new to add to the subject? Can you give it a twist so the conference isn’t a carbon copy of last year’s? Could you have the conference in a different venue. Or redesign the agenda to make things more interesting. Or could you incorporate new technology?
In any case I suggest having a keen eye on the purpose of the meeting before planning it.
Do you consider the purpose of your meetings?